Notice of Privacy Practices (Notice)

This notice describes how medical information about you may be used and disclosed, and how you can access the information. Please review it carefully. Hunters Run Agency is committed to maintaining the privacy of your Protected Health Information (PHI). We are required by law to inform you of our legal duties and privacy practices concerning PHI.

What is PHI?

PHI is information that may identify you and that relates to your past, present, or future physical or mental health condition, as well as related health care services. This notice outlines how Hunters Run Agency may use and disclose PHI to carry out treatment, payment, and health care operations, as well as for other specified purposes that are permitted or required by law. This notice also describes your rights with respect to your PHI.

Your Health Information Rights

You have the following rights with respect to PHI:

Obtain a paper copy of this notice: Even if you have agreed to receive the notice electronically, you are still entitled to a paper copy.
Request restrictions on uses and disclosures of PHI: You may send a written request to Hunters Run Agency. We are not required to agree to restrictions if they are not legally permissible.
Inspect and obtain a copy of your PHI: You can inspect and request a copy of your PHI contained in a designated record set while Hunters Run Agency maintains it. You may request the records through your physician or billing records. Hunters Run Agency may charge for the costs of copying and mailing.
Request an amendment to PHI: If you feel that your PHI is incomplete or incorrect, you may request an amendment. You must provide the reason for your request. Hunters Run Agency may deny your request, and you have the right to file a statement of disagreement.
Request an accounting of disclosures: You can request an accounting of disclosures of your PHI made by Hunters Run Agency after April 14, 2003, with certain exceptions. The first request within a 12-month period is free. Subsequent requests may incur a cost.

HIPAA Compliance

The Health Insurance Portability & Accountability Act (HIPAA) governs the confidentiality and security of health information. HIPAA ensures the privacy of your health information and helps improve the efficiency of the healthcare system. Hunters Run Agency, as a covered entity under HIPAA, adheres to regulations concerning the collection, storage, and sharing of your PHI.

Confidentiality and Security: Hunters Run Agency ensures the confidentiality and security of your health information.
Requests for Health Information: We comply with HIPAA standards when requesting or obtaining health information.
Sharing Information: Hunters Run Agency follows HIPAA privacy regulations when sharing information with third parties.

PHI includes any information related to your health status that can identify you, whether created or received by Hunters Run Agency or a third party (e.g., your physician).

Disclosure of PHI

Hunters Run Agency may disclose your PHI in the following ways:

Treatment: We may share PHI with other healthcare providers involved in your care.
Payment: We may use PHI to bill your insurance provider.
Healthcare Operations: PHI may be used for operations related to your care.

We are prohibited from disclosing your PHI unless required by law, or in the following situations:

Discussions with individuals involved in your care.
Disclosure to health departments in cases of public health threats.
As required by law or for health oversight.
Coroners and funeral directors in accordance with the law.
Judicial proceedings or if you are a member of the armed services.
Victims of abuse, neglect, or domestic violence.

Information We Collect Through Digital Channels

This policy also applies to information we collect in the following ways:

On our website.
In e-mail, text, and other electronic messages exchanged between you and our website.
Through mobile and desktop applications you download from our site that facilitate non-browser-based interaction.
When you interact with our advertising or applications on third-party websites and services, if those interactions include links to this privacy policy.